Workspace Owners and Admins can configure how work data is collected and managed across the team. These settings include activity and idle time tracking, app and website usage, timesheets, expenses, schedules, and breaks.
<h2>Open workspace settings</h2>
To access these options:
Click your profile picture in the top-right corner of the web app and select Workspace settings.
<img src="/upload/editor/2026-05-06_14:03:41_mceclip0.png">
&nbsp;
In the new window, open the General tab and scroll down to view the monitoring settings.
<img src="/upload/editor/2026-05-06_14:03:50_mceclip1.png">
<h2>Tracking mode</h2>
The Tracking mode section controls what type of work data is collected when team members use the desktop app in Timer mode.
You can enable:
Input activity &amp; idle time Shows periods of activity and inactivity during tracked time.
Capture names of apps &amp; websites Displays which apps and websites are used during tracked sessions.
<img src="/upload/editor/2026-05-06_14:05:07_mceclip2.png">
<h2>Timesheets</h2>
Timesheets allow you to manage how time entries are reviewed and approved.
To enable timesheets, turn on Enable timesheets, then configure:
Timesheet period Choose how often timesheets are submitted (weekly, semi-monthly or monthly).
Timesheet approvers Select who can review and approve timesheets (only Admins or Admins and Managers).
Highlight manual time exceeding limit Set a percentage threshold to flag timesheets with a high amount of manually added time.
<img src="/upload/editor/2026-05-06_14:07:09_mceclip3.png">
<h2>Expenses</h2>
Expense tracking allows team members to submit and manage work-related expenses.
To enable this feature, turn on Enable expense sheets, then set:
Expense sheet period Define how often expense reports are submitted (weekly, semi-monthly or monthly).
Expense sheet approvers Choose who reviews and approves submitted expenses.
<img src="/upload/editor/2026-05-06_14:07:44_mceclip4.png">
<h2>Default schedules</h2>
Default schedules allow workspace Owners and Admins to define standard working time settings for the workspace.
Working days Select the days of the week when work time is expected to be tracked.
Daily capacity Set the expected number of working hours per day.
<img src="/upload/editor/2026-05-06_14:09:00_mceclip5.png">
<h2>Breaks</h2>
Break tracking allows users to log break time separately from working hours.
Turn on Enable breaks to allow team members to record breaks alongside their tracked time.
<img src="/upload/editor/2026-05-06_14:09:40_mceclip6.png">
Break time is recorded in a separate mode and does not include activity or app and website data.
<h2>Permissions</h2>
The Permissions tab controls what information is visible across your workspace.
You can enable or disable:
Allow everyone to view the company directory When enabled, all members can browse the company directory. Profiles include names, profile pictures, and job titles.
<img src="/upload/editor/2026-05-06_14:10:10_mceclip7.png">
&nbsp;

Setting monitoring options in your workspace

Input activity and idle time tracking show how actively time is spent during tracked sessions.
When enabled, activity is measured based on keyboard and mouse input. Input means typing, mouse movement, clicks, and scrolling. It does not include the content of what users type or click. When there is no input for a period of time, it is recorded as idle time.
<h2>Enable input activity &amp; idle time</h2>
Workspace Owners and Admins can configure this setting for the entire workspace.
To enable or disable it:
Click your profile picture in the top-right corner of the web app and select Workspace settings.
<img src="/upload/editor/2026-05-06_14:29:41_mceclip0.png">
In the new window, open the General tab and scroll down to the Tracking mode settings.
In the Tracking mode section, enable or disable Input activity &amp; idle time.
<img src="/upload/editor/2026-05-06_14:30:18_mceclip1.png">
<h2>Manage settings for individual users</h2>
You can also configure this setting for specific team members.
To do this:
Open the Users section and click on a team member to open their profile.
<img src="/upload/editor/2026-05-06_14:41:07_mceclip3.png">
In the new window, select the Details tab.
<img src="/upload/editor/2026-05-06_14:45:30_mceclip6.png">
Scroll down to the Tracking mode settings and enable or disable Input activity &amp; idle time. Personal tracking preferences override the workspace defaults.
<img src="/upload/editor/2026-05-06_14:42:06_mceclip5.png">
Please note that this feature applies only when members use the desktop app in Timer mode. Activity and idle time tracking also doesn&rsquo;t work during Break time.
<h2>FAQs</h2>
Does Traqq support idle time tracking? Yes. Idle time is detected when there is no keyboard or mouse activity during tracked time.
Can idle time tracking be turned off in Traqq? Yes. Workspace Owners and Admins can disable it for the entire workspace or for individual users.
Does Traqq record what users type or click? No. It only measures input activity levels and does not capture the content of keystrokes or the details of mouse clicks. Traqq is designed for ethical tracking and does not collect personal information.

Input activity & idle time tracking

App and website usage tracking shows which apps and websites are used during tracked sessions.
When enabled, the system records the names of apps and websites used while the timer is running. Note that this feature applies only when members use the desktop app in Timer mode. App and website usage tracking also doesn&rsquo;t work during Break time.
<h2>Enable app and website tracking</h2>
Workspace Owners and Admins can configure this setting for the entire workspace.
To enable it:
Click your profile picture in the top-right corner of the web app and select Workspace settings.
<img src="/upload/editor/2026-05-06_14:53:16_mceclip0.png">
In the new window, open the General tab and scroll down to the Tracking mode settings.
In the Tracking mode section, enable or disable Capture names of apps &amp; websites.
<img src="/upload/editor/2026-05-06_14:53:40_mceclip1.png">
Note that this option is available only when Input activity &amp; idle time is enabled.
<h2>Manage settings for individual users</h2>
You can also configure this setting for specific team members.
To do this:
Open the Users section and click on a team member to open their profile. <img src="/upload/editor/2026-05-06_14:54:56_mceclip2.png">
In the new window, select the Details tab.
<img src="/upload/editor/2026-05-06_14:55:05_mceclip3.png">
Scroll down to the&nbsp;Tracking mode settings and enable or disable Capture names of apps &amp; websites. Personal tracking preferences override the workspace defaults.
<img src="/upload/editor/2026-05-06_14:55:34_mceclip4.png">
&nbsp;

App and website usage tracking

The Dashboard gives a quick overview of tracked time and financial data.
Owners and Admins can view all data across teams, projects, and clients. Users can only see their own tracked time for the projects they are assigned to.
You can switch between two tabs: Time and Money, depending on what data you want to review.
<h2>Time tab</h2>
The Time tab shows how much time has been tracked within the selected period.
At the top of the page, you will see total tracked time, billable time, and non-billable time.&nbsp;A bar chart shows how time is distributed across the selected dates.
<img src="/upload/editor/2026-05-06_15:13:46_mceclip1.png">
You can filter the data by: Date range &mdash; select the reporting period Projects &mdash; select one, several, or all projects Teams &mdash; view specific teams or all teams
<img src="/upload/editor/2026-05-06_15:14:51_mceclip2.png">
In the upper-right corner, you can choose how time is displayed: Total &mdash; all tracked time Billable &mdash; only billable hours.
<h3>Breakdown by People and Projects</h3>
Pie charts below the bar chart show how time is distributed across people and projects. You can switch between Members / Teams and Projects / Clients using the controls above each chart.
<img src="/upload/editor/2026-05-06_15:17:49_mceclip3.png">
For teams, total worked time may not match the sum of team hours if some users belong to multiple teams.
<h2>Money tab</h2>
The Money tab shows financial data based on tracked time, employee rates, and project costs. &nbsp;
At the top of the page, you will see revenue, cost, and margin. A bar chart shows revenue and costs for each time period.&nbsp;
<img src="/upload/editor/2026-05-06_15:22:15_mceclip4.png">
You can select one Project to view its financial data and choose one or multiple Teams to include in the report.&nbsp;
<img src="/upload/editor/2026-05-06_15:22:49_mceclip5.png">
<h3>Breakdown by Members and Teams</h3>
Pie charts show how revenue and cost are distributed across your workspace. You can switch between Members and Teams to change how the data is grouped.
<img src="/upload/editor/2026-05-06_15:23:25_mceclip6.png">
For teams, total values may not match the sum of team data if some users belong to multiple teams.

Dashboard

Traqq shows work activity data but respects user privacy. It does not take screenshots or collect personal data such as message content or user location.
Traqq is GDPR-compliant and designed to meet data protection standards for transparent and ethical work tracking.
Workspace Owners and Admins can control what work data is collected and adjust these settings based on their team&rsquo;s needs.
<h2>Transparent data approach</h2>
Traqq uses a transparent data approach where users can see the same work data as their managers and admins.
Users can view their own:
- Worked hours - Activity levels - Idle time - Apps and websites used during work
Users also see which tracking settings are enabled in their workspace. For example, if &ldquo;User input activity &amp; idle time&rdquo; and &ldquo;Capture names of apps &amp; websites&rdquo; are enabled, this information is visible in the user profile under the Privacy tab.
<img src="/upload/editor/2026-05-06_15:37:35_mceclip0.png">
This helps ensure clear visibility of what data is collected and how it is used within the workspace.
<h2>What data Traqq collects</h2>
By default, Traqq only tracks time spent on tasks and projects when the timer is running. Users can edit or delete time entries if needed, for example if time was tracked by mistake.
Other types of work data are optional and can be enabled in workspace settings or for individual users.
When enabled, Traqq can collect:
Activity and idle time Shows periods of activity and inactivity during tracked sessions.
Apps and websites Shows the names of apps and websites used while the timer is running.
Break time Allows users to log time separately from working hours.
<h2>What is never collected&nbsp;</h2>
Traqq does NOT collect:
- Screenshots or screen recordings - Message or email content - Keystrokes or typed content - User location data - Webcam or microphone content - Personal files or documents - Content inside apps and websites
<h2>Manage tracking settings</h2>
Workspace Owners and Admins can control how work data is collected for the entire team.
To configure tracking settings:
Click your profile picture in the top-right corner of the web app and select Workspace settings.
<img src="/upload/editor/2026-05-06_15:39:26_mceclip1.png">
In the new window, open the General tab. In this section, you can enable or disable the following features:
- Tracking mode&nbsp; - Timesheets - Expenses - Default schedules - Breaks
For more details, see the article on <a href="https://traqq.com/support/v2/monitoring-teams/setting-monitoring-options" target="_blank" rel="noopener">Setting monitoring options in your workspace</a>.&nbsp;
<h2>FAQs</h2>
Does Traqq collect personal or sensitive data? No. Traqq does not collect screenshots, screen recordings, message content, keystrokes, user location, webcam or microphone content, or personal files. It only collects work-related activity data.&nbsp;
Is app and website tracking always active in Traqq? No. App and website tracking only works when it is enabled in workspace settings and when the desktop app is used in Timer mode. It is not active during Break mode. &nbsp;
Can users delete or correct tracked time in Traqq? Yes. Users can edit or delete tracked time entries if time was logged incorrectly or by mistake. Edited entries are marked with a pencil icon in the time log.&nbsp;

See how Traqq supports ethical employee tracking with transparent work data collection, privacy-focused settings, and GDPR-compliant monitoring.

Ethical tracking in Traqq

The Activity section gives an overview of how work is distributed across your workspace in real time and over selected time periods. It includes three views: Live activity, Daily, and Weekly.
You can use it to understand who is currently working, what they are working on, and how time is distributed across tasks and days.
<h2>Live activity</h2>
The Live activity tab shows real-time status for all users in your workspace.
<img src="/upload/editor/2026-05-06_17:14:36_mceclip0.png">
For each user, you can see:
- Last seen status (for example, online or minutes ago) - Local time - Time tracked today - Current task and project (if the user is online and working on a task)
There are several filtering options:&nbsp;
- Search by user name or task in the search bar - Filter the list by tracked time - Filter by status (Online, Offline, Attended, Absent, Low Activity)
<h2>Daily view</h2>
The Daily tab shows a breakdown of work for a selected date.
For each user, you can see:
- Team they belong to - Top task for the day - Time spent on the top task - Percentage of time spent on the top task - Total hours worked
You can filter the list by team, use the search bar to find a specific user, and select a specific date using the date picker.
<h3>Timeline view</h3>
From the Daily tab, you can switch to the Timeline view.&nbsp;
<img src="/upload/editor/2026-05-06_17:16:20_mceclip2.png">
This view shows activity levels during the day and idle time periods.
Note that activity levels and idle time are available only if this feature is enabled in your workspace and the user tracks time using the desktop app in Timer mode.
For more details, see the article on&nbsp;<a href="https://traqq.com/support/v2/monitoring-teams/input-activity-idle-time-tracking" target="_blank" rel="noopener">Input activity &amp; idle time tracking</a>.&nbsp;
<h2>Weekly view</h2>
The Weekly tab provides a summary of time and activity across a selected week.
<img src="/upload/editor/2026-05-06_17:16:57_mceclip3.png">
For each user, you can see:
<ul>
<li class="paragraph paragraph_lg">- Time worked per day (Monday to Sunday) - Daily activity as a percentage (if the "Input activity &amp; idle time tracking" feature is enabled) - Daily average time and activity - Total hours worked in the selected period</li>
</ul>

See how the Activity section helps you monitor live work status, track daily and weekly productivity, and understand how time is distributed across tasks and teams.

Monitoring teams

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