Attendance tracking that shows the full picture

Traqq’s attendance tracking provides a comprehensive view of employee work patterns through two main interfaces: an Attendance & No Shows view that tracks daily hours worked, absences, and underworked days, and a Clock In/Clock Out view that shows when employees start and end their work day. It automatically integrates with time tracking data to give managers clear visibility into team attendance without manual timecards or invasive monitoring.

The attendance section is available to users with Admin, Owner, and Manager roles. Managers can only view attendance data for members of their teams, while Admins can see all users except Owners. This role-based access ensures privacy while giving managers the visibility they need for their direct reports.

You can view attendance data for up to 92 days in the past. The default view shows data from 32 days ago to 2 days ago, but you can adjust the date range using the dropdown selector. The most recent data available is from 2 days ago to account for time zone differences and ensure accuracy.

A no show is recorded when an employee doesn’t track any time on a day that meets all these conditions: it’s a scheduled work day according to company settings, the employee has no individual limits preventing work that day, and there’s no approved time off request for that date. If time off is approved retroactively, the no show designation is automatically removed and replaced with “Time off.”

An underworked day occurs when an employee tracks fewer hours than the company’s set work day duration. However, there are exceptions: if an employee has individual work hour limits and meets those limits fully, it won’t count as underworked. For partial day off requests, the system calculates whether the employee worked the remaining required hours after accounting for the approved time off.

The attendance sheet uses an intuitive color system:

• Green cells indicate the employee met or exceeded the required work hours
• Yellow cells show underworked days where hours fell short of requirements
• Red cells highlight no-shows (unexcused absences)
• White/blank cells represent non-working days according to company settings
• Cells may also show “Time off” for approved absences or “Limits set” for employees with work restrictions

Traqq automatically captures the first time tracking activity of the day as the clock in time and the last activity as the clock out time. There’s no need for employees to manually punch in or out – the system determines these times based on when they actually start and stop working, making it more accurate than traditional time clocks.

The average working day shows the mean duration between clock in and clock out times over the selected period. This calculation excludes days with approved time off, weekends, and days when work is prohibited by individual limits. It helps identify employees who consistently work longer or shorter days than expected.

Yes, the system accommodates situations where employees choose to work during approved time off. If someone works during a full day off, their hours will still be tracked and displayed with an information indicator. For partial day off, the system checks if they worked the remaining required hours after accounting for the time off.

Yes, you can export attendance reports in both XLSX (Excel) and PDF formats, just like other Traqq reports. This makes it easy to share data with payroll systems, HR software, or for compliance documentation. The exported files include all the same color coding and calculations shown in the web interface.

Each user’s attendance is tracked and displayed in their individual time zone. The system automatically handles timezone conversions to ensure accuracy. This is why data is only available up to 2 days in the past – it prevents timezone-related discrepancies that could affect attendance accuracy.

Yes, archived (former) employees appear at the bottom of attendance reports with their data displayed in a lighter color for easy identification. This ensures you maintain complete records for compliance and historical reference, even after employees leave the organization.