Free to-do list templates
When it comes to managing daily tasks, nothing beats the simplicity of a to-do list. Everyone approaches tasks differently, so we’ve compiled a comprehensive list of to-do list templates that gradually get more complex, depending on your needs.
You can download each template as a PDF or copy to your Google Drive for on-the-cloud versatility. Whether you’re working solo or managing a team, Traqq’s templates can help you stay organized and efficient.
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Printable To-Do Lists
Traqq Template of To-Do List With Checkboxes
An intuitive and user-friendly to-do list template with checkboxes designed for daily task management. This template simplifies your workflow, ensuring you stay on top of your priorities. As you complete an item, simply click the checkbox, and the item will be marked in green to indicate it’s done.
Key Features:
– Easy-to-use checkboxes to mark task completion.
– Automatically updating progress bar that indicates how far along you are in the list.
– Simple layout with clear space for task names and completion status.
– Printable format for those who prefer pen-and-paper task management.
Who is this simple checklist for?
This to-do list template is ideal for anyone looking for a no-fuss to-do list that’s easy to access on any device (or to print out for those who prefer the paper-and-pen approach). Perfect for professionals who prefer quick and easy task tracking.
Why It’s Useful:
By visually marking completed tasks, you gain a sense of accomplishment that keeps you motivated throughout the day.
Traqq Template of Weekly To-Do List
A structured weekly planner that helps you break down tasks into manageable sections, ensuring nothing is overlooked. This to-do list template follows a similar structure as the simple one, but the tasks are broken down into days of the week covering each day except Sunday.
Key Features:
– Easy-to-use checkboxes to mark task completion.
– Automatically updating progress bar that indicates how far along you are in the list.
– Simple layout with clear space for task names and completion status.
– Printable format for those who prefer pen-and-paper task management.
Who is this weekly checklist for?
This to-do list template is perfect for those who like to plan ahead for the week. Ideal for busy professionals, project managers, and students looking to organize their week effectively.
Why It’s Useful:
This structured layout offers clear visibility over your weekly workload, helping you manage time better and balance priorities.
Traqq Template of Weekly To-Do List With Monthly Goals
A structured weekly planner template that helps you plan weekly tasks while keeping your larger monthly goals clearly visible. Featuring structured sections for each weekday (Monday through Saturday), this template also includes dedicated spaces to outline your monthly objectives and jot down notes or reminders.
Key Features:
– Easy-to-use checkboxes to mark task completion.
– Simple layout with clear space for task names and completion status.
– Separate notes area for additional details or reflections.
– Printable format for those who prefer pen-and-paper task management.
Who is this weekly checklist for?
This to-do list template is perfect for those who like to plan ahead for the week with monthly goals in mind. Ideal for busy professionals, project managers, and students looking to organize their week and align weekly actions with broader monthly targets.
Why It’s Useful:
This structured layout helps maintain clear alignment between daily tasks and monthly objectives, promoting strategic planning and better productivity.
Traqq Template of Weekly To-Do List with Notes
This versatile template blends a weekly planner with added space for thoughts, reminders, or brainstorming. This weekly to-do list template follows a similar structure to the previous one, with tables for each day of the week except Sunday. However, one key difference is the addition of a notes section, creating a cleaner, more streamlined design. Use the rows to list your tasks and the notes section for reminders, important details, or reflections on the upcoming week.
Key Features:
– Ample note sections for capturing ideas, reminders, or goals.
– Weekly breakdown for consistent progress tracking.
– Printable design for those who prefer physical planners.
– Easy-to-use checkboxes to mark task completion.
Who is this weekly checklist for?
This template is perfect for those who like to plan ahead while keeping their schedule flexible. It also provides extra space for jotting down reminders, motivational notes, or personal reflections.
Why It’s Useful:
The extra note space in this checklist template helps you stay organized while documenting important insights.
Traqq Template of Today’s To-Do List
A focused to-do list template designed for individuals who want to hone in on their daily priorities. This daily checklist template is designed for prioritization, featuring a color-coded dropdown menu to track progress effortlessly. In addition to the standard task list, it includes a dedicated section for scheduled tasks—perfect for anything that needs to be completed at a specific time.
The template also provides dedicated spaces for daily reminders and notes, helping you stay organized throughout the day.
Key Features:
– Compact design for easy use.
– Prioritization space to identify urgent tasks.
– Drop-down status to mark task progress.
Who is this daily to-do list for?
This template is ideal for those who prefer to keep priority tasks, general to-dos, and scheduled commitments clearly separated for better time management. Great for professionals, students, or anyone managing multiple deadlines.
Why It’s Useful:
This template helps you avoid overwhelming yourself by concentrating on what needs to be done first and separating less important tasks in a different space.
Traqq Template of Today, This Week, This Month To-Do List
A dynamic template designed for short and long-term goal tracking. This versatile template helps you organize tasks across three clear sections: today, this week, and this month. Quickly identify short-term tasks and clearly align them with your medium- and longer-term goals.
Key Features:
– Easy-to-use checkboxes for task completion.
– Sections for daily, weekly, and monthly planning.
– Notes section for jotting down important takeaways or thoughts on
– Printable and digital-friendly design.
Who is this goal alignment to-do list for?
Ideal for anyone who manages tasks across different timelines. Perfect for entrepreneurs, professionals, or students juggling multiple projects.
Why It’s Useful:
Easily connect immediate tasks with long-term objectives for clearer productivity.
Traqq Template of Daily Task Habit Tracker (Week)
This template simplifies habit-tracking, helping you build positive daily routines over a weekly timeframe. Mark off habits easily and visually monitor your consistency. Set goals and give yourself rewards for yourself in order to motivate yourself.
Key Features:
– Dedicated space for tracking daily habits.
– Weekly view to measure consistency.
– Dedicated goals and rewards sections to solidify established habits.
– Visual tracking system for completed habits.
– Printable and digital-friendly design.
Who is this habit-tracking checklist for?
Ideal for keeping track of daily habits. Great for professionals, fitness enthusiasts, students, or anyone developing new routines.
Why It’s Useful:
Tracking how often you maintain a habit reinforces that habit and ensures consistent results. Once the positive habit is established, you will remember to do it without the list.
Functional To-Do Lists
Traqq Template of To-Do List With Deadlines
This deadline-focused to-do list template features a full-page table with dropdown menus to track the status of each task and a dedicated column for due dates. The dropdown status options are color-coded and fully customizable, allowing you to modify both the colors and labels to fit your workflow. While most formats support customization, it’s especially easy to adjust in Google Sheets.
Key Features:
– Clear structure for task names, descriptions, and deadlines.
– Counters for task statuses, ensuring you know how many tasks you’ve already completed and how many you have left to do.
– Automatically updating progress bar to keep track of overall task completion.
Who is this deadline-focused checklist for?
This to-do list template is great for freelancers, project managers, and students – ideal for anyone who needs to manage strict deadlines and stay on top of time-sensitive tasks.
Why It’s Useful:
Helps you prioritize time-sensitive tasks and avoid missed deadlines.
Traqq Template of Priority To-Do Checklist
A to-do list template that helps you clearly identify priorities and keep track of task completion. Similar to the deadline-focused checklist, this template features a full-page table with dropdown menus to track the status of each task and a dedicated column for due dates. Instead of a progress bar to track completion status, this template uses a donut chart to monitor task completion.
Key Features:
– Clearly divided sections by priority level.
– Easy-to-use checkboxes with dynamic formatting.
– Donut chart to indicate overall completion status.
– Overdue task counter that compares today’s date with the due date for incomplete tasks.
Who is this priority-oriented checklist for?
This to-do list template is ideal for busy professionals, managers, or anyone with competing responsibilities.
Why It’s Useful:
The priority task section ensures vital tasks get immediate attention, helping you maximize productivity, while the task counter and data visualization helps you get a bigger picture of the list.
Traqq Template of Daily Schedule To-Do List (12-hour format)
This daily schedule template helps you efficiently plan your day by scheduling tasks every half-hour from morning through evening. Easily enter tasks at your desired times and mark their completion status via the dropdown menu. Monitor progress with clear data visualization. Customize the times effortlessly to match your unique daily routine.
Key Features:
– Task scheduling with 30-minute increments (12-hour format).
– Checkboxes with reactive formatting for quick task marking.
– Automatic progress indicator to monitor overall task completion.
– Task counter that shows the number of tasks with a given status,
– Donut chart to monitor completion distribution.
Who is this daily schedule checklist for?
This to-do list template is perfect for busy professionals, students, and anyone who wants to structure their daily routines and monitor progress.
Why It’s Useful:
This schedule boosts productivity by helping you clearly visualize your day’s tasks and track your progress in real time, fostering better time management skills.
Traqq Template of Work Schedule To-Do List (24-hour format)
This Work Schedule To-Do List (24-hour format) offers a clear, unified view of your tasks scheduled throughout an entire day, from midnight to midnight. Easily input your tasks into the precise half-hour time slots, mark completion status via dropdown menus, and adjust the schedule to fit your workflow perfectly.
Key Features:
– Single-column task scheduling in 30-minute increments (24-hour format).
– Interactive status dropdowns to mark progress.
– Automatic progress indicator showing overall task completion.
– Task counters reflecting status updates.
Who is this project checklist for?
This to-do list template is perfect for shift workers, freelancers, healthcare professionals, and anyone managing tasks beyond standard hours.
Why It’s Useful:
The 24-hour time format (e.g., 17:30 instead of 5:30 PM) simplifies scheduling, especially for professionals accustomed to international or military time. The automatic progress indicator and clear task counters enhance productivity by visually tracking completion and status updates, allowing precise management of tasks throughout your workday.
Traqq Template of Project To-Do List
This project to-do list template provides comprehensive task management designed specifically for detailed projects with multiple stages and strict deadlines. Quickly define tasks, specify their timeframes, set priority levels, and track their status and punctuality through intuitive dropdown menus. Enhanced visual tools offer insights into task priorities, deadlines, and completion progress, particularly when used in Google Sheets.
Key Features:
– Data visualization to monitor task priority, completion, and delivery (late vs on-time) distribution.
– Due date visualization to help you determine if too many tasks are due on a certain day.
– Priority, completion, and on-time delivery statuses and task counters.
Who is this project task checklist for?
This project list template is ideal for project managers, team leaders, freelancers, and professionals handling detailed projects that demand clear timelines and visual tracking.
Why It’s Useful:
It simplifies complex project management, offering clarity on task deadlines, priorities, and completion statuses, keeping your team accountable and on schedule.
Traqq Template of Multi-Step Task List template
This step-focused checklist template helps you clearly organize tasks by breaking them down into manageable increments. Easily identify priorities, outline up to five sub-tasks for each main task, and monitor your completion progress visually in Google Sheets.
Key Features:
– Step-by-step breakdown for detailed task progression.
– Interactive marking of completed steps to track progress.
– Step completion and project completion counters.
Who is this multi-step task checklist for?
This to-do list template is perfect for anyone who prefers to simplify complex tasks by segmenting them into smaller, achievable steps.
Why It’s Useful:
Boosts productivity by clearly showing incremental progress, making overwhelming tasks feel approachable.
Traqq Template of Entrepreneur Daily To-Do List
The Traqq Entrepreneur Daily To-Do List template helps entrepreneurs effectively prioritize daily tasks while keeping their primary monthly goals clearly in focus. It includes sections dedicated to monthly objectives, daily priorities, and task status tracking, providing visual progress indicators and insights to maintain clarity and motivation each day.
Key Features:
– Counters for task statuses, ensuring you know how many tasks you’ve already completed and how many you have left to do.
– Donut chart to indicate overall completion status.
– Meeting Gantt chart to help visualize and prevent schedule overlaps.
– Goal and focus sections to maintain a clear big-picture objective.
– Clear division between priority and other tasks.
Who is this daily task checklist for?
This schedule template is perfect for entrepreneurs, startup founders, and small business owners focused on aligning daily activities with larger monthly goals.
Why It’s Useful:
It ensures daily tasks align directly with strategic objectives, offering real-time visualization of progress, priorities, and potential scheduling conflicts.
Traqq Template of Entrepreneur Monthly To-Do List with Goals
This advanced template helps you strategically plan and review your business objectives each month. Clearly define monthly tasks and goals, track your progress, and thoughtfully reflect on both successes and areas for improvement.
Key Features:
– Monthly goals clearly displayed at the top.
– Task lists without priority separation for flexible planning.
– “What Went Well” and “What Went Poorly” sections for monthly reflection.
– Task completion counters to track progress.
Who is this monthly task checklist for?
This to-do list template is ideal for entrepreneurs and small business owners seeking structured monthly planning and reflection.
Why It’s Useful:
Encourages strategic goal-setting and meaningful reflection for continuous improvement and focused productivity.
Pre-filled To-Do Lists
Traqq Template of Business Trip To-Do Checklist
This business trip checklist is a pre-filled, comprehensive list designed to simplify your preparation for professional travel. Tasks are organized into clear categories, such as home preparation, lodging, transportation, business meetings, packing essentials, safety, and emergency measures. Use built-in counters and a dynamic status bar to track task completion effortlessly.
Key Features:
– Pre-filled, categorized task checklist.
– Counters for completed and remaining tasks.
– Dynamic status bar for real-time completion tracking.
Who is this business trip checklist for?
This to-do list template is ideal for business travelers, executives, or professionals needing structured preparation for domestic or international trips.
Why It’s Useful:
Using this travel checklist reduces stress by clearly outlining necessary tasks, ensuring nothing important is overlooked.
Traqq Template of Decluttering To-Do Checklist
This easy-to-use checklist is a pre-filled, categorized list designed to help you systematically organize and tidy your home. It provides detailed tasks for specific areas, including the kitchen, bedroom, bathroom, living room, home office, closets, and yard. Utilize built-in counters and a dynamic status bar to easily track your progress toward a clutter-free space.
Key Features:
– Pre-filled, categorized tasks for easy home decluttering.
– Task completion counters for motivation and clarity.
– Dynamic progress status bar.
Who is this decluttering task checklist for?
This to-do list template is perfect for remote workers or anyone seeking a structured approach to tidying their living spaces.
Why It’s Useful:
Using this template provides a way to reduce stress by clearly outlining practical decluttering steps, helping you quickly achieve visible results, and get started without wasting time on outlining all the steps.
Traqq Template of Client Outreach Checklist
This handy template streamlines your client communication process with a pre-filled, structured checklist. Easily manage initial outreach, follow-up procedures, meeting preparations, post-meeting tasks, and ongoing client engagement. Built-in counters and a dynamic status bar keep you informed on completed and remaining tasks, ensuring clear visibility throughout your outreach campaign.
Key Features:
– Pre-filled checklist organized by outreach phases.
– Date fields for scheduling and tracking tasks.
– Dynamic counters for completed vs. remaining tasks.
– Visual status bar to monitor overall progress.
Who is this client outreach checklist for?
This to-do list template is perfect for sales teams, freelancers, consultants, or anyone who regularly communicates with clients.
Why It’s Useful:
This pre-filled template offers a clear, structured approach to managing client relationships, increasing engagement effectiveness, tracking progress systematically, and improving overall conversion results.
