Time Tracking Software for Architects

Architects juggle complex designs, meticulous planning, and client expectations, all within tight deadlines. As the demands of the profession continue to grow, harnessing efficiency effectively becomes paramount. This is why time tracking software for architects has become an indispensable tool, revolutionizing the way they manage tasks, streamline workflows, and maintain a competitive edge in the industry. 

Time Tracking Software for Architects: Key Features to Look For

When selecting time monitoring tools for architects, it’s essential to choose a solution that aligns with the unique needs and demands of architectural workflows. Here are key features to look for in time tracking software:

  • The software should allow architects to track time at both the task and project levels. This granularity enables precise time monitoring spent on various design stages, client meetings, site visits, and administrative tasks.
  • Look for tools that integrates time tracking with project management features. This allows architects to assign tasks, set deadlines, collaborate with team members, and monitor workflows progress.
  • The software should be easy to navigate and use, even for those who are not tech-savvy. Intuitive interfaces streamline the effort monitoring process and reduce the learning curve.
  • Architects are often on the move. A mobile app version of the software allows for convenient activity monitoring from smartphones and tablets, regardless of location.
  • This feature can be a game-changer. Automatic time tracking uses algorithms to capture hours spent on various tasks based on individual behavior, reducing the need for manual input.
  • Robust reporting features enable architects to generate detailed reports on work allocation, workflows progress, and team performance. Customizable templates help present data in a way that’s relevant to clients and stakeholders.
  • Look for tools that facilitates communication within teams. Features like comments, chat, and notifications help streamline collaboration and keep everyone on the same page.
  • The software should allow architects to translate tracked time into accurate invoices for clients. Integrations with invoicing tools can further simplify this process.
  • Given the sensitive nature of architectural projects, data security is crucial. Ensure the tool provides encryption and follows industry best practices for protecting individual data.
  • As architectural projects vary widely in size and complexity, the software should be flexible enough to accommodate different workflows and be scalable as the firm grows.
  • Look for a solution that offers a trial period. This allows architects to test its features and compatibility with their work processes before committing.

Best Time Tracking Software for Architects

Traqq

Traqq time tracker

Traqq is a time tracking solution designed with a focus on productivity and activity monitoring. It offers automatic task monitoring by observing your computer usage and active applications. For architects, Traqq can be especially useful in gaining insights into how time is spent on various design tools, drafting tools, and other applications crucial to the architectural workflow. It provides detailed reports that help architects understand where their time is being invested and identify opportunities for optimization. 

Traqq’s real-time activity monitoring also assists architects in staying accountable and productive during work hours. With its simple interface and emphasis on privacy, Traqq is a reliable choice for architects seeking a straightforward yet effective productivity monitoring solution that seamlessly integrates with their daily work routine.

Core features:

  • automatic time tracking
  • project and task tracking
  • screenshots and videos
  • detailed reports and activity levels
  • time monitoring for remote teams
  • idle time monitoring
  • online and offline tracking
  • tracking on multiple devices

Platform:

Windows, Mac, Linux

Pricing:

  • free for small teams (up to 3 people) with full functionality
  • $6 per user per month (up to 100 people)

User review

Toggl

Toggl tracking time

Toggl is a popular and user-friendly time tracking solution that offers a simple interface for documenting activities on tasks and projects. It provides both manual and automatic time monitoring options, making it versatile for architects who need to switch between various design phases and tasks. 

Toggl’s ability to integrate with project management tools and generate customizable reports makes it an excellent choice for architects seeking efficient task monitoring and client communication.

Core features:

  • task and project management
  • simple time tracking
  • Pomodoro timer
  • to-do lists
  • calendar integration
  • shareable reports and insights
  • cross-platform

Platform:

Mac, Windows, iOS, Android, Web

Pricing: 

  • PRO Plan (focused on time tracking): $10 per user per month
  • PRO PLUS Plan: $20 per user per month
  • BUSINESS Plan: $59 per user per month

User review:

Harvest

Harvest timesheet

Harvest is known for its comprehensive time tracking and invoicing capabilities. Architects can easily record hours spent on different projects and tasks, generate professional invoices based on recorded activities, and even integrate expense management.

Harvest’s intuitive reporting features help architects analyze their work patterns and make informed decisions about resource allocation and task management strategies.

Core Features:

  • time and expense monitoring 
  • project management
  • team collaboration
  • integrations
  • mobile app
  • one-click timesheets
  • integration with Asana, JIRA, Basecamp, GitHub and Quickbooks

Platform:

Windows, Mac, iOS, Android, Web

Pricing:

  • Solo Plan (accommodating up to 3 users): 1st user at $12/month + $10/month for each additional use
  • Basic Plan (for 5 to 9 users): 1st 5 users at $49/month + $10/month for each additional user
  • Business Plan (designed for 10+ users): 1st 10 users at $99/month + $10/month for each additional user

User review:

Clockify

Clockify offers both simple time monitoring and more advanced features, such as team collaboration and client billing. Architects can categorize tasks, projects, and clients to gain insights into where their efforts are being allocated. With its free plan and affordable paid options, Clockify is a budget-friendly choice for individual architects and small firms looking to streamline their time management without compromising on features.

Core Features:

  • time tracking and reports
  • project and task management
  • time entry editing
  • mobile app
  • billing and invoicing
  • integrations with Trello, Asana, Slack, and more

Platform:
Windows, Mac, Linux, Web, iOS, Android

Pricing:

  • Basic (administration) – $3.99
  • Standard (timesheeting and billing) – $5.49
  • Pro (productivity and profit) –  $7.99
  • Enterprise (control and security) – $11.99

User review:

RescueTime

Best time management apps: RescueTime pricing

RescueTime focuses on automatic time tracking by monitoring your computer and app usage. This feature is particularly beneficial for architects who want to gain a comprehensive view of their work habits without manual input. By providing insights into productivity patterns and identifying time-wasting activities, 

RescueTime empowers architects to optimize their daily routines and enhance overall efficiency.

Core Features:

  • time monitoring and logging
  • detailed reports and analytics
  • category and activity tracking
  • distraction blocking + focus boosting
  • integrations with Integrated with Evernote, Slack, Google calendar, etc.
  • detailed reports with visualization

Platform:
Windows, Mac, Linux, Android, iOS

Pricing: 

  • RescueTime Lite – free
  • RescueTime – $12 per user per month

User review:

Hubstaff

Hubstaff is designed for remote work and team collaboration, making it suitable for architectural firms with dispersed teams or freelance architects collaborating on projects. It offers time tracking, activity monitoring, and GPS-based tracking for on-site work. 

Architects can use Hubstaff to not only record hours but also ensure effective communication, task allocation, and productivity monitoring within their teams.

Core features:

  • time tracking with screenshots
  • simplified client billing
  • comprehensive team reports
  • customizable email reports 
  • online timesheets
  • achievement badges
  • payroll and invoicing
  • expense tracking
  • GPS locations

Platform:

Windows, Mac, Linux, iOS, Android, Web

Pricing:

  • Basic Plan: $49/month for up to 10 users
  • Premium Plan: $99/month for up to 10 users ($0.99 per additional user)

User review:

Monday.com

Monday.com app

While primarily known as a project management platform, Monday.com integrates time tracking features that architects can leverage tools to monitor workflows progress and efforts allocated to different tasks. With visual boards, automation, and collaboration tools, architects can use Monday.com to manage tasks, track time, and foster seamless communication among team members.

`Core features:

  • highly customizable project management
  • rule-based automation
  • 200 +  project templates 
  • quick to set up
  • option to add budgeting functionality
  • live chat feature

Platform:

Windows, Mac, iOS, Android

Pricing:

  • Free for up to 2 seats
  • Basic – €8 per user per month
  • Standard – €10 per user per month
  • Pro – €19 per user per month
  • Enterprise – custom plan

User review:

ActiveCollab

ActiveCollab is a user-friendly time monitoring software that architects can use to monitor and log their project hours. It helps specialists stay organized, bill clients accurately, and manage their workload effectively. With its straightforward interface and project integration features, ActiveCollab simplifies task monitoring for architects, ensuring they can focus on their workflows with ease.

Core features:

  • advanced time monitoring and billing
  • task management with multiple contributors and deadlines
  • Gantt-style project planning
  • collaborative team calendar 
  • document collaboration

Platform:

Windows, Mac, iOS, Android

Pricing:

  • 5 Members: $25 per month
  • 15 Members: $49 per month
  • 30 Members: $99 per month
  • 60 Members: $199 per month
  • Unlimited Members: $299 per month

User review:

Bill4Time

Bill4Time is an all-encompassing cloud-based time billing system that simplifies your billing procedures, boosts revenue recovery, and allows you to effortlessly oversee time and expenses from anywhere.

Core features:

  • monitoring for billable and non-billable hours
  • daily/weekly/monthly summaries
  • client portal
  • invoicing and online payments
  • client management
  • analytics and reports

Platform:

Windows, Mac, Android, iOS

Pricing:

  • Pro Plan (small teams): $30 per user per month + $10 for each additional user
  • Enterprise Plan (large teams): $75 per user per month + $20 for each additional user

User review:

TimeCamp

TimeCamp leverages robust time tracking features to enhance billing processes, evaluate project profitability, and simplify monthly employee payments. With its efficient time monitoring capabilities, you can accurately invoice clients based on hours worked, ensuring you’re fairly compensated for your services. Additionally, Timecamp provides valuable insights into project profitability.

Core features:

  • automatic time tracking
  • integration with payment gateways
  • project budget management
  • reporting features
  • mobile and desktop app

Platform:

Windows, Mac, Linux, Android, iOS, Web

Pricing:

  • Free Solo Plan (for a single user)
  • Basic Plan (ideal for small agencies): $6 per user per month
  • Pro Plan (suited for medium and large companies): $9 per user per month

User review:

Everhour

Everhour is a versatile time tracking solution designed to seamlessly integrate with various task management tools. It caters to a wide range of businesses, making it an ideal choice for freelancers, small, medium, and large teams looking to efficiently monitor their time and productivity.

Core features:

  • automatic time tracking
  • budgets and billing
  • visual planning
  • expense management
  • simple invoicing

Platform:

Windows, Mac, Linux, iOS, Android, Web

Pricing: 

  • Free for up to 5 users
  • Lite: $5 per user per month
  • Team $8.50 per user per month

User review:

Timely

Timely is a time management tool that simplifies timesheet management by automating the process, enabling users to identify time-consuming tasks, distribute workloads effectively, and maintain comprehensive records of organizational activities, all without the need for manual timesheet creation.

Core features:

  • easy time tracking
  • automatic timesheets
  • scheduler feature
  • team dashboards
  • auto reminders

Platform:

Windows, Mac, iOS, Android, Web

Pricing:

  • Moonlight: $7 per user per month with access to 5 active projects
  • Freelancer: $14 per user per month with access to 25 active projects
  • Professional: $23 per user per month with access to unlimited active projects
  • Growth: $99 per user per month for up to 50 active projects and five seats
  • Business: $299 per user per month for unlimited active projects 

User review:

Deltek Ajera

Deltek Ajera is a specialized software solution originally crafted in 2004 to cater specifically to the unique needs of architecture and engineering firms. While it boasts a rich history of serving these industries, it’s worth noting that due to its early development, some of its tools may now appear outdated or less user-friendly in comparison to more modern software options. However, it remains a valuable choice for businesses seeking a solution that bridges the gap between project management and accounting within the architecture and engineering sectors.

Core features:

  • time tracking + project management
  • real-time dashboards
  • accounting and billing
  • mobile app
  • workload forecasts

Platform:

Windows, Mac, Web, iOS, Android

Pricing:

Deltek Ajera does not disclose its pricing publicly. To obtain precise pricing information, you’ll need to contact the company directly for a customized quote.

User review:

Each of these time monitoring options caters to the specific needs of architects by offering features that enhance project management, resource allocation, client communication, and personal productivity. The choice ultimately depends on an architect’s workflows, preferences, and specific project requirements.

Benefits of Time Tracking for Architects

Time tracking tools provide architects with a systematic approach to project management, enabling them to allocate resources, set milestones, and meet deadlines more efficiently.

Let’s say you’re working on a residential project. The project involves several tasks, such as conceptual design, client meetings, drafting floor plans, and preparing construction documents.

  • Conceptual Design: Estimated Hours: 10
  • Client Meetings: Estimated Hours: 8
  • Drafting Floor Plans: Estimated Hours: 20
  • Preparing Construction Documents: Estimated Hours: 25

During the week:

  • On Monday, you spend 2 hours on conceptual design.
  • On Tuesday, you have a client meeting that takes 1.5 hours.
  • On Wednesday, you dedicate 4 hours to drafting floor plans.
  • On Thursday, you spend 1 hour finalizing construction documents.
  • On Friday, you allocate 2 hours to client communication and revisions.

At the end of the week, you log:

  • Conceptual Design: 2 hours
  • Client Meetings: 1.5 hours
  • Drafting Floor Plans: 4 hours
  • Preparing Construction Documents: 1 hour
  • Client Communication and Revisions: 2 hours
  • Total logged hours for the week: 10.5 hours

In your weekly review, you realize you’ve met the estimated hours for Conceptual Design and Client Meetings, but you’ve spent more time than expected on Drafting Floor Plans. This prompts you to adjust your future time allocation accordingly.

How Architects Track Time

Architects can employ a variety of methods and software to track time effectively.

Manual Time Sheets: Architects may use paper-based or digital time sheets to manually record the time spent on different tasks and projects. This approach requires disciplined logging and can be prone to errors and inaccuracies.

Spreadsheet Software: Architects often utilize spreadsheet software like Microsoft Excel or Google Sheets to create custom time tracking templates. They can input project details, task descriptions, and time spent, allowing for easy data analysis and reporting.

Project Management Software: Many architects incorporate project management tools that include time monitoring features. These platforms enable architects to allocate time to specific tasks, monitor progress, and generate reports. Examples include Trello, Asana, and Basecamp.

You may find this interesting: Trello vs Asana: Which Is the Best Project Management Software?

Integrations: Many architects integrate time monitoring with other software they use, such as calendar apps, project management platforms, and communication tools. This integration streamlines the time tracking process by automatically recording time spent on relevant tasks.

GPS and Location Tracking: For architects working on-site, GPS and location tracking can be utilized to monitor time spent at different project locations. This is particularly useful for accurately billing clients or monitoring remote work.

Biometric Systems: In some larger architectural firms, biometric systems like fingerprint or facial recognition may be used to track employee attendance and time spent on different projects.

Time Tracking Software: One of the best ways to keep track of working hours is using dedicated time tracking solution that offers advanced features like automatic time capture, integration with other software, and detailed reporting. Apps like Traqq, Toggl, Harvest, and Clockify are designed specifically for efficient time monitoring.

Conclusion

In the realm where design meets deadlines, time tracking software becomes an essential tool for architects. By harnessing these tools, architects streamline project management, optimize resource allocation, and foster transparent communication with clients. Precise time tracking enables architects to elevate productivity, enhance collaboration, and ensure efficient progress. As the architectural field continues to evolve, time monitoring software stands as a pivotal asset, guiding architects toward improved project outcomes and personal growth. With a plethora of options available, architects can choose a solution tailored to their workflows, ensuring they remain at the forefront of creative innovation and professional success.

FAQ

Is There Free Time Tracking Software for Architects?

Yes, there are several free time tracking software options available for architects. Tools like Traqq, Clockify, and Hubstaff offer free plans with basic time monitoring features. These plans are often suitable for individual architects or small firms looking to get started with time tracking without committing to a paid subscription.

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