Time Tracking Software for Virtual Assistants

Unleash the productivity potential of time tracking software designed specifically for virtual assistants. Efficiently manage tasks, track work hours, and gain valuable insights into your performance. Discover the perfect tool to optimize your remote work and elevate your virtual assistance career.

Time Tracking for Virtual Assistants: Benefits

Time tracking offers numerous benefits for virtual assistants, enhancing efficiency and productivity in remote work settings.

  • By keeping a detailed record of their tasks and time spent on various projects, virtual assistants can gain valuable insights into their work patterns and identify areas for improvement.
  • Time tracking helps them stay accountable and meet deadlines effectively, ensuring timely delivery of tasks to clients.
  • Additionally, it enables virtual assistants to accurately bill clients for their services, promoting transparent and fair invoicing.
  • With the ability to monitor their own productivity, virtual assistants can maintain focus, prioritize tasks, and strike a healthy work-life balance, leading to increased job satisfaction and professional growth.

Ultimately, time tracking empowers virtual assistants to optimize their performance and deliver exceptional results in their virtual endeavors.

How Virtual Assistants Track Time

There are several different ways in which a virtual assistant can track time:

Manual Recording: Use a traditional pen and paper or a spreadsheet to manually record start and end times of tasks.

Clock or Timer: Utilize a physical clock or a timer to measure the duration of activities and tasks.

Calendar Appointments: Schedule and block time on your calendar to designate specific periods for different tasks.

Project Management Tools: Use project management platforms with built-in time tracking features to log work hours.

Mobile Apps: Utilize time tracking apps on your smartphone or tablet for convenient on-the-go tracking.

Time Blocks: Allocate specific time blocks for different activities throughout the day to manage and monitor work hours.

Pomodoro Technique: Implement the Pomodoro Technique, where you work for a set time (e.g., 25 minutes) and then take a short break.

Activity Log: Keep an activity log to jot down tasks and time spent on each, enabling a retrospective analysis of productivity.

Clocking In/Out: Use a physical time clock or a digital time clock system to record work hours for shifts or specific work arrangements.

Meetings and Emails: Include time spent in meetings, responding to emails, or communicating with clients in your time tracking.

Ultimately, however, time tracking software may be the most efficient way for virtual assistants to manage working hours. With features like manual or automatic time entry, task categorization, and detailed reporting, it can help you stay organized, focused, and optimize productivity.

What Time Tracking Features Should Virtual Assistants Look For in Time Tracking Software

As a virtual assistant, you need the right time tracking software to excel in at work. And while there isno shortage of time tracking tools out there, choosing the one that’s right for you can get overwhelming. Here are some key features to look out for:

  • Ability to manually enter start and end times for tasks and projects.
  • Automatic recording of work hours based on computer activity for seamless tracking.
  • Option to categorize tasks or projects to distinguish different types of activities.
  • Capability to track billable hours and generate accurate invoices for clients.
  • Access to detailed reports and analytics for analyzing productivity and time usage.
  • Ability to add notes or descriptions to time entries for better context and organization.
  • Compatibility with other tools and platforms commonly used by virtual assistants.
  • Availability of a mobile app for tracking time on the go and managing work remotely.
  • Ability to track time even when not connected to the internet for uninterrupted monitoring.
  • Option for setting reminder alerts to prompt logging time and managing tasks effectively.

Best Time Tracking Software for Virtual Assistants


Traqq time tracker

Traqq is a time tracking and productivity tool designed for remote teams, making it an ideal fit for virtual assistants. It offers automatic time tracking, screenshots, and activity monitoring to ensure accurate tracking of work hours. Traqq’s time analytics and reports provide valuable insights for optimizing productivity and managing tasks efficiently.


Clockify - time tracking and employee monitoring

Clockify is a free time tracking software that offers both manual and automatic time tracking options. Virtual assistants can benefit from its budget-friendly features, project organization, and productivity reports, making it an ideal choice for managing diverse tasks efficiently.


Harvest time tracker

Harvest is a versatile time tracking tool that offers advanced features like expense tracking and invoicing. It’s perfect for virtual assistants who need to manage tasks, track expenses, and generate professional invoices for clients, streamlining their workflow and financial management.


Hubstaff is a comprehensive time tracking and employee monitoring software suitable for virtual assistants working in teams. Its advanced monitoring capabilities, task tracking, and integration with project management platforms make it a powerful solution for collaborative projects.


Timeular Time Tracker

Timeular’s unique time tracking device offers a tangible way for virtual assistants to log time spent on various tasks. With its visual representation of work hours, it helps virtual assistants manage time effectively and gain a clear overview of their daily activities.

Zoho Projects

Zoho Projects

Zoho Projects offers time tracking capabilities alongside its project management tools, making it a suitable choice for virtual assistants handling collaborative projects. With task-specific time tracking and real-time updates, virtual assistants can stay on top of deadlines and project progress.


ClickUp brainstorming app

ClickUp is an all-in-one project management tool that includes time tracking features. Virtual assistants can benefit from its task-based tracking, seamless collaboration, and detailed reports, making it a well-rounded choice for streamlined project management and efficient time tracking.



Timely is an automatic time tracking tool that captures all work activities, including virtual assistant tasks, without manual effort. Its AI-powered features ensure accurate time logging, enabling virtual assistants to focus on their work and review detailed reports for enhanced productivity and time management.


Time tracking software empowers virtual assistants to optimize productivity, manage tasks efficiently, and maintain transparent client communication. With features like manual and automatic tracking, task categorization, and detailed reporting, it streamlines their workflow for success in the remote work environment. Embrace these tools to thrive as a virtual assistant.


How Do I Track My Virtual Assistant Hours?

You can track your virtual assistant’s hours using time tracking software. There are dedicated tools available that allow manual or automatic time entry, task categorization, and generating detailed reports.

How Do Virtual Assistants Manage Their Time?

Virtual assistants manage their time through various methods, including time tracking software, manual timers, project management tools, and time blocking. They prioritize tasks, set schedules, and use productivity techniques to optimize their workflow.

Notify of

Inline Feedbacks
View all comments

Related articles

  • Jan 10, 2024
Track Your Work Time (2024) Traqq – the Time Clock App

Remote work has been a trend since 2017. Many companies, big and small, were experimenting with this new way of operation. However, However, the Covid-19 pandemic hit and didn’t spare any workplaces. As the virus …

  • Feb 7, 2024
Remote Work Best Practices: Incorporating VPNs For Cybersecurity

Did you know that 67% of companies experienced cyberattacks since implementing remote work? As you shift to this work model, the emphasis on cybersecurity becomes critical. Just like you lock your home’s front door, you …

  • Jun 10, 2024
15 Best Work Time Trackers in 2024

According to Market Research Future, the global time tracking software market is expected to register a CAGR of 20.69% by 2027.  Indeed, using a work time tracker will continue to be essential for businesses. With …