Project-Time-Tracking-Software-Tools

15 Project Time Tracking Software & Tools

When working with remote teams, managing a project efficiently is no walk in the park. What you need is convenience, streamlined workflows, accuracy, and efficiency. None of these are possible without the right project time tracking software.

As a manager, you must track time spent on projects, not only for accurate billing but also for tracking budgets and estimates. Each team is unique, so you’ll need to choose a time tracking app that you can seamlessly integrate into your business.

This article will introduce you to the top 10 project time tracking tools you can invest in for your team.

Factors to Consider When Choosing Project Time Tracking Software

A great time tracking software allows you to calculate project profitability and improve your workflows. However, you can only achieve that with the best time tracking software. So, what does it take for a project time tracking tool to work for you?

  • Detailed reporting. The main purpose of purchasing a time tracking app is to generate detailed reports for your analysis. Choose a tool that lets you do that with minimal effort and allows you to create a customized view for managers, team members, clients, and more. 
  • Scalability. When choosing a time tracking software for project managers, scalability should be a top consideration. Go for a tool that caters to teams of all sizes to streamline your work process even when you expand.
  • Integrations. You’re likely already using a project management tool to monitor your workflows. The time tracker you introduce should seamlessly integrate with the project management program and not interfere with processes.
  • Value for the price. Undoubtedly, you’ll want a tool that offers all the features that support your day-to-day business operations. However, you must consider the Pricing and determine if it’s sustainable in the long run. 
  • Device compatibility. Time tracking apps are built with specific devices in mind. Therefore, it’s important to consider what tools you’ll mostly be using with your teams.
  • Invoicing. Client billing, especially when dealing with multiple clients and projects can be challenging and complicated. Find a tool that automates the process and lets you handle multiple client billing from the same dashboard.

The Best Project Time Tracking Software of 2022

Here’s the list of the top-rated time tracking software for project managers that we cover in this article:

1. Traqq – Full-featured time tracking software that promotes ethical employee monitoring

2. Time Doctor – Time clock app that helps you manage and monitor work attendance

3. Clockify – Simple time tracking software to monitor hours spent on projects

4. ClickUp – Time tracking app that offers project management and task management features

5. FreshBooks – Time management tool that provides great collaboration and invoicing functionalities

6. Timesheets.com – Web-based time tracking software that helps you track projects for multiple clients

7. Hive – Time tracking software that lets you schedule, plan, and communicate with your team

8. TimeCamp – Time tracking software that lets you track employee breaks and productivity 

9. Harvest – Time tracking software that offers expense monitoring solutions

10. nTask – Time tracking app that can help you monitor employee progress in their daily tasks

Let’s get started.

Top 10 Time Tracking Software for Project Managers

Here’s a list of the best project time tracking software you can use to monitor team projects.

1. Traqq

traqq - Project Time Tracking App

Traqq is a feature-rich time tracking app that caters to teams of all sizes. The tool can accurately track employee clock in and clock out times, as well as time spent on projects.

Traqq offers detailed reporting that gives managers and supervisors valuable insights into improving project workflows and productivity.

Best For:

Small, medium, and large teams and even freelancers looking for a simple and efficient timekeeping system, with productivity tracking options.

Notable Features

Here’s why Traqq is the best time tracking software for your projects:

  • Time tracking function. With Traqq, you can track time manually through its user-friendly interface. Simply click Start when you start your project and Stop once you’re done. Employees can pause time whenever they need to take breaks, and manually edit their work time.
  • Offline/online time tracking. With Traqq, you can work from anywhere, even in areas with no internet connection. The desktop timer will track all employee activity and sync the data as soon you connect to the Internet.
  • Apps and website monitoring. Learn how your workers spent company time by monitoring their app and website usage. You can get a neat visual of the time spent on each app and website and use the data to investigate time wastage.
  • Automated desktop screenshots. Traqq takes screenshots of your employee’s desktop at specific intervals, so you can view and monitor their work progress. The screenshots are intentionally blurred to hide sensitive employee details like passwords. What’s more, the worker has the option to delete screenshots that they don’t want to be viewed.
  • Custom reports. Traqq lets you generate custom reports based on a user, groups, entire team, or specific time you want to view team performance and productivity. The tool lets you generate a weekly summary, apps and websites, time and activity, and manual time adjustments reports.

Once generated, you can export the data and send it to other departments or your client for easy billing.

Pricing

  • 60-day trial period
  • Premium Starter – free for a maximum of three seats (users)
  • Premium Teams – $6/user/month
  • Enterprise – Custom Pricing

Pros:

  • Unlimited features for the free plan
  • Online and offline time tracker
  • Customizable employee monitoring features
  • Comprehensive productivity reports

Cons:

  • No support for integrations

Availability: Web, Windows, macOS

Customer Ratings

  • G2: 4.9/5
  • Capterra: 5/5

2. Time Doctor

time doctor - Project Time Tracking Tool

Time Doctor offers time and performance tracking features. It allows you to keep track of the total billable hours of your staff. In addition, you can use Time Doctor to see how much time was spent on each project or client, making billing easier.

Best For:

Teams looking to keep track of payroll processing besides time tracking.

Notable Features:

  • Time tracking
  • Productivity reports
  • Web and app usage tracking
  • Attendance tracking
  • Integrations with other apps

Pricing:

  • 14-day trial period
  • Basic – $7/user/month
  • Standard – $10/user/month
  • Premium – $20/user/month

Pros:

  • Distraction management options
  • Android app for tracking time from anywhere

Cons:

  • Distracting idle time pop-ups

Availability: Web browsers, Windows, macOS, Linux

Customer Ratings

  • G2: 4.5/5
  • Capterra: 4.5/5

3. Clockify

Clockify - Project Time Tracking Software

With Clockify, you can start and stop recording time for your projects and manually edit worked hours. It lets you track billable hours, attendance, productivity, and payroll details. Clockify helps you visualize your logged time and add events from your calendar.

Best For:

Freelancers and teams that want to track billable hours across multiple devices, including browsers.

Notable Features:

  • Manual time tracking
  • Team and project scheduling
  • Leave tracking
  • Project budget tracking

Pricing:

  • Free plan with no limits
  • Basic – $3.99/user/month
  • Standard – $5.49/user/month
  • Pro – $7.99/user/month
  • Enterprise – $11.99/user/month

Pros:

  • Offline mode
  • Support for all devices

Cons:

  • Bulk editing only available on the paid version

Availability: Web browsers, Windows, macOS, Linux, Android, iOS

Customer Ratings:

  • G2: 4.5/5
  • Capterra: 4.7/5

4. ClickUp

ClickUp - Project Time Tracking Software & Tool

ClickUp offers flexible time tracking and lets you set estimates to create a clear timeline and ensure effective workload management. You can start and stop the timer from any device, add notes to your time entries, mark time as billable, and see the total hours spent on tasks.

Best For:

Freelancers and teams looking for time tracking software that also supports collaboration, project management, and whiteboards.

Notable Features:

  • Task Management
  • Team collaboration
  • Real-time reporting
  • Time management

Pricing:

  • Free plan
  • Unlimited – $5/user/month
  • Business – $9/user/month
  • Business Plus – $19/user/month
  • Enterprise – Custom Pricing

Pros:

  • Time estimates and budgeting options
  • Real-time collaboration
  • Customizable features, like automation and templates

Cons:

  • Complicated initial setup

Availability: Chrome extension, Windows, macOS, Linux, Android, iOS, Email add-on

Customer Ratings:

  • G2 – 4.7/5
  • Capterra – 4.7/5

5. FreshBooks

FreshBooks

FreshBooks is a well-known accounting and invoicing program that doubles as a time tracking software for project managers. Apart from providing time-keeping functions for your entire team, FreshBooks lets you automatically bill for tracked time and view weekly or monthly logged hours.

Best For:

Teams of all sizes that want to track and manage time for specific projects, as well as record time directly from existing apps.

Notable Features:

  • Invoicing
  • Expenses tracking
  • Time tracking
  • Project collaborations
  • Accounting and reports

Pricing

  • 30-day free trial
  • Lite – $6/month
  • Plus – $10/month
  • Premium – $20/month
  • Select – Custom Pricing

Pros:

  • Tracks time from anywhere via mobile app
  • Provides daily breakdowns of your tracked time
  • Automates client billing

Cons:

  • A bit costly

Availability: Mobile app (Android, iOS), Windows

Customer Ratings:

  • G2 – 4.5/5
  • Capterra – 4.5/5

6. Timesheets

Timesheets.com is full-featured project time tracking software that’s best suited for managing employee time off. Employees fill in their own time off requests, so managers can approve or deny them.

Timesheets offers online time tracking that lets you manage payroll, billing, and job costing for on-site and remote workers.

Best For:

Employers looking for a tool that simplifies time tracking and payroll processing for their employees and contractors.

Notable Features:

  • GPS time tracking
  • Flexible time entry functions
  • Mileage and expense tracking
  • PTO management

Pricing

  • 15-day free trial
  • Free plan
  • Standard – $4.50/user
  • Nonprofit – $3.60/user

Pros:

  • Easy budget management
  • Quicker time and expense entries with the mobile app
  • Weekly overtime calculator

Cons:

  • Outdated interface

Availability: Web, Android, iPhone/iPad

Customer Ratings:

  • G2: 4.2/5
  • Capterra: 4.7/5

7. Hive

Hive

Hive is a powerful project management software that offers robust time management features. You can track time by task and visualize your team’s workload. The tool lets you add time estimates, adjust time entries, and view productivity reports.

Best For:

Users who want a project management tool with a fully integrated time tracker.

Notable Features:

  • Time management
  • Project management
  • Team collaboration
  • Integrations

Pricing:

  • 14-day free trial
  • Hive Solo – Free
  • Hive Teams – $12/user/month
  • Hive Enterprise – custom Pricing

Pros:

  • Easy-to-use task cards
  • Time tracking by task

Cons:

  • No search function in projects
  • Phone app not as responsive as the desktop app

Availability: Windows, macOS, Android, iOS

Customer Ratings:

  • G2: 4.5/5
  • Capterra: 4.5/5

8. TimeCamp

TimeCamp - Time Tracking Tool

A web-based time tracking software, TimeCamp helps managers track computer activities, employee productivity, and attendance. You can record time manually using timers or automatically using the desktop app.

Best For:

Managers and companies who want a time-keeping system that supports billing, employee productivity tracking, and attendance monitoring.

Notable Features:

  • Automatic time tracking
  • Time tracking reports
  • Timesheet approvals
  • Attendance tracking

Pricing:

  • 14-day trial period
  • Free plan
  • Basic – $6.3/user/month
  • Pro – $9/user/month
  • Enterprise – Custom Pricing

Pros:

  • Simple invoicing
  • Automated employee payroll processing
  • Daily productivity analysis

Cons:

  • Glitchy integrations

Availability: Windows, macOS, Linux, Android, iOS, Plugins for Chrome and Edge

Customer Ratings:

  • G2: 4.7/5
  • Capterra: 4.7/5

9. Harvest

Harvest - Time Tracking Tool

Apart from time tracking, Harvest offers powerful reporting insights to help you keep track of your projects in real-time. The app lets you monitor project time and expenses while allowing you to automate invoicing. It also has one-click timers along with payment reminders and online payment.

Best For:

Teams looking for timekeeping and invoicing features bundled into one to facilitate payment processes from one platform.

Notable Features:

  • Time tracking
  • Automated reminders
  • Project reporting
  • Automated invoice management
  • Accounting integrations

Pricing:

  • 30-day free trial
  • Free plan
  • Pro – $10.80/seat/month

Pros:

  • Automated recurring invoices with Stripe
  • Time tracking integration into your existing workflow
  • Team capacity visualization

Cons:

  •  Time shown only after each minute has passed

Availability: Windows, macOS, Android, iOS

Customer Ratings:

  • G2: 4.3/5
  • Capterra: 4.5/5

10. nTask

TimeCamp - Time Reporting Tool

nTask is a free timesheet reporting and time tracking software that helps project managers stay on top of work and time. It enables you to manage resources for non-billable time and define hourly rates to determine project profitability.

The tool supports manual time entries and timesheet approval to help reduce project holdups.

Best For:

Teams that want a tool that supports transparent workflow management with automated time tracking.

Notable Features:

  • Time management and timesheet reporting
  • Task management
  • Kanban Board
  • Gantt Charts

Pricing:

  • 14-day trial period
  • Basic – free
  • Premium – $3/user/month
  • Business – $8/user/month
  • Enterprise – Custom Pricing

Pros:

  • Supports 1000+ integrations
  • Affordable
  • Comprehensive feature set

Cons:

  • Rocky navigation from time to time

Availability: Desktop app, Android, iOS, 

Customer Ratings:

  • G2: 4.4/5
  • Capterra: 3.9/5

Project Time Tracking Software Comparison Table





Pricing Starts atManual time entriesTime reportsIdle time trackingApps and Websites UsageInvoicingOffline trackingEthical Employee monitoring
Traqq$6YesYes, detailed reportsYesYesYesYesYes
Time Doctor$7YesYesYesYesYesNoNo
Clockify$4.99YesYesOnly on MacNoYesYesNo
ClickUp$5YesYesNoNoNoNoNo
FreshBooks$6YesYesNoNoYesNoNo
Timesheets$4.50YesYesNoNoNoNoNo
Hive$12YesYesNoNoNoNoNo
TimeCamp$6.3YesYesYesYesYesNoNo
Harvest$10.80YesYesNoNoYesOnly on mobile
nTask$3YesYesNoNoNoNo

Other Project Time Tracking Software

11. Workpuls

Workpuls combines time tracking and employee monitoring features to help businesses analyze and optimize operations, as well as improve productivity. With Workpuls, you can track time spent on each task/project, website and app usage, active and inactive time.

The app also offers a payroll calculator and automated employee attendance tracking.

Best For:

Small and medium business owners looking to track employee performance with the help of behavioral data.

Notable Features:

  • Time tracking
  • Time and attendance
  • Employee monitoring
  • Automatic time mapping

Pricing:

  • 7-day free trial
  • Employee Monitoring – $6.40/user/month
  • Time Tracking – $8/user/month
  • Automatic Time Mapping – $12/user/month
  • Enterprise – Custom Pricing

Pros:

  • Automated timesheets
  • Automatic screenshots 
  • Automated project time tracking

Cons:

  • No resource scheduling

Availability: Windows, macOS

Customer Ratings:

  • G2: 4.8/5
  • Capterra: 4.8/5

12. TMetric

TMetric offers a powerful time tracking solution to deliver productive, efficient, and balanced workflow. The mobile app ensures you can track how much time employees spent on projects on the go. Its cloud reporting feature allows you to generate reports instantly.

Best For:

Freelancers, business owners, and managers looking for a flexible tool to track work progress and manage teams efficiently.

Notable Features:

  • Attendance monitoring
  • Time off requests management
  • Project budgeting
  • Screenshots capturing

Pricing:

  • 30-day free trial
  • Free plan
  • Professional – $5/user/month
  • Business – $7/user/month

Pros:

  • Free with unlimited projects
  • Google and Outlook calendar integrations
  • Productivity and activity level tracking

Cons:

  • Screenshots only available in the Business plan

Availability: Windows, macOS, Linux, Android, iOS, browser extension

Customer Ratings:

  • G2: 4.6/5
  • Capterra: 4.5/5

13. ClickTime

ClickTime is another time tracking software that enables project managers to monitor time spent on projects. It offers customizable timesheets for all industry types, including IT, consulting agencies, and non-profit organizations.

The tool sends automated email reminders to nudge employees to complete their timesheets. Plus, you can track time in Google Calendar.

Best For:

Users looking for a tool that provides clear insights into how well teams are performing against the project plan and estimated costs.

Notable Features:

  • Time tracking
  • Expenses monitoring
  • Time off management
  • Overtime tracking

Pricing

  • 14-day free trial
  • Starter – $9/user/month
  • Team – $12/user/month
  • Premier – $24/user/month
  • Enterprise – Custom Pricing

Pros:

  • In-depth reporting
  • Easy-to-manage employee time off and overtime
  • Mobile app for tracking time on the go

Cons:

  • Not easily customizable

Availability: Windows, macOS, Android, iOS

Customer Ratings:

  • G2: 4.3/5
  • Capterra: 4.6/5

14. eBillity Time Tracker

TimeTracker by eBillity is designed to simplify employee timekeeping for efficient payroll and billing. It provides crucial data to help managers measure the efficiency of their teams, projects, and clients.

Managers can approve time in one click and track every worker’s whereabouts using location monitoring. 

Best For:

Teams looking for time tracking software with employee scheduling features.

Notable Features:

  • Time tracking
  • Scheduling
  • GPS tracking
  • Time clock

Pricing

  • 14-day trial period
  • Time Tracker – $6/user/month + $10 monthly base fee
  • Time Tracker + Billing – $10/user/month + $18 monthly base fee
  • LawBillity – $24/user/month, no base fee

Pros:

  • Geofencing capabilities
  • Facial recognition that eliminates buddy punching
  • Timers to capture every second worked

Cons:

  • No offline tracking

Availability: Windows, Android, iOS, Add-in for Outlook

Customer Ratings:

  • G2: 4.3/5
  • Capterra: 4.3/5

15. Paymo

Paymo pairs work management with time tracking functionalities to give you better control of your workflow. The tool lets you track time manually via a web timer or desktop widget, or automatically via Paymo Plus, available for desktop (Windows and Mac).

Paymo automatically records time under standard timesheets, so you can view all the necessary team insights from one place. It comes with a native invoicing module that lets you transform timesheet data into an invoice with ease.

Best For:

Freelancers and teams looking for a simple and efficient way to track everything in one place to improve workflow.

Notable Features:

  • Automatic and manual time tracking
  • Planning and scheduling
  • Project budgeting and expense tracking
  • Team collaboration

Pricing:

  • 15-day trial period
  • Free plan
  • Small Office – $$9.95/user/month
  • Business – $15.79/user/month

Pros:

  • Detailed comparison task timer
  • File management, reporting, and invoicing features
  • Integration with QuickBooks, Google Calendar, and more

Cons:

  • No idle time detection

Availability: Windows, macOS, Linux, Android, iOS

Customer Ratings:

  • G2: 4.6/5
  • Capterra: 4.7/5

Choose What’s Best for You

Choosing the best project time tracking software is not easy. You must get it right from the word go. That’s why you should consider the needs of your team, how many people you are managing, and your business model.

There’s a tool for every budget. Get started with the free trial to test the apps thoroughly and invite your team to do the same.

Frequently Asked Questions About Project Time Tracking

Q: What is the best time tracking app?

A: Traqq is the best time tracking software for several reasons, including ease of use, and access to all premium features with the free plan. It also promotes ethical employee monitoring.

Q: How do you track time in a project?

A: Project time tracking software allows you to record the time spent on projects. Some apps support manual and automatic tracking, and it’s up to you to choose one that suits you the most.

Q: How do you track project progress?

A: To successfully track project progress, you must:

  • Break down your project into small, manageable tasks
  • Prioritize work effectively
  • Define project goals and stick to them
  • Choose the right project tracking software
  • Establish project and task deadlines
  • Status reports to stakeholders

Q: What are the tools used for tracking projects?

A: There are excellent options to help you keep track of your projects. Top choices include:

  • Traqq
  • TimeCamp
  • Time Doctor
  • nTask
  • Harvest

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