Best Time Tracking Software in 2021

Comparing the Top Paid and Free Time Tracking Software in 2021

All of us experience peak productivity windows where we feel more efficient. While you’re in the zone, the last thing you want to forget to do is to track time. If you’re working remotely or you’re a freelancer, you also need to ensure that you record your work hours. Now, if you don’t want your creative flow interrupted, you can use a professional time tracker. This tool should log your hours automatically so that you won’t have to rely on your memory.

What Are the Best Paid and Free Time Trackers in 2021?

  • Traqq
  • Harvest
  • Timely
  • Timecamp
  • Hubstaff
  • actiTime
  • Toggl
  • ProofHub
  • Clockify
  • DeskTime
  • My Hours
  • TMetric
  • Kickidler
  • WorkTime
  • Workpuls
  • TrackingTime

The best employee time trackers should allow you to create timesheets within a few clicks. Moreover, they should show you how long it takes to complete various tasks. Whether you are attempting to streamline your business processes or wish to track your personal productivity, using a time tracker will help you. Here are some of the top automatic tracking apps that you can get for free or on a subscription basis.

1. Traqq

Traqq is one of the few time tracking apps that help improve productivity while promoting ethical monitoring. This lightweight time tracker is easy to install. Within a few minutes, you can start tracking your team’s work hours and productivity. What’s more, it works both online and offline. So, if your employees do not spend all of their time on their desktops, they can still manually add entries to the app. Of course, as the manager, you still decide if you’ll approve or reject the edits.

Another excellent feature of this time tracker is its automated screenshots. Traqq runs discreetly in the background and monitors the user’s activities. It takes screenshots and video recordings without disrupting the person’s ongoing work. Moreover, this feature is fully customizable. Managers can choose which user or group they want to monitor. On the other hand, they can choose to completely disable this feature.

What’s unique about Traqq is that it doesn’t spy – instead, it promotes ethical time tracking. All the screenshots and video recordings that this app takes are intentionally blurred. The quality is reduced to an extent that prevents personal and sensitive information from being legible. So, employees can rest easy knowing that their managers won’t be able to read their private messages or acquire their passwords. Even so, managers will still get a good idea of their team’s activities. What’s more, Traqq still gives the user control over the screenshots. They can choose to delete the images or video recordings along with the logged time.

Of course, as a time tracker that monitors productivity, Traqq also provides detailed stats and timesheets. The online dashboard allows you to measure and analyze the activity levels of everyone on your team. Once the app is running, it will monitor their keyboard movements and mouse clicks and scrolls. On the dashboard, you will see if their activity levels for a certain period are low, normal, or high. Moreover, you will also learn what websites and apps take up the biggest chunks of their time. This way, you can ensure that every minute paid is a minute that went to productive work.

Pros

  • Traqq is one of the few time trackers that promote ethical employee monitoring.
  • An organization can use Traqq for up to three seats at no cost. What’s more, they’ll be able to access the all the Premium features.
  • The timesheets and productivity reports can be exported to a CSV file.
  • The screenshots, video recordings, and employee data are uploaded to a cloud environment protected with military-grade encryption.

Cons

  • Traqq currently lacks integrations. 
  • Traqq doesn’t have Linux support.

Pricing

The Premium Starter plan, which comes with all the Premium features, is available for free for up to three seats. The Premium Teams package costs $6 per seat, per month. It can accommodate up to 100 seats. Meanwhile, organizations with over 100 seats can contact Traqq for the Enterprise plan. The sales team will create a customized package for them.

2. Harvest

Harvest - Time Tracking Software
Source: https://www.getharvest.com/

Harvest is a little more than just employee time-tracking software. Aside from logging your billable hours, this tool also lets you monitor your business expenses. You can even use it to create invoices automatically. What’s more, you can connect its invoicing feature to PayPal and enjoy the $0.50 flat rate for transfers to US bank accounts. 

Pros

  • If you’re using an American bank account, you can integrate the invoicing function with PayPal Business Payments.
  • You can integrate Harvest with third-party programs, including CRM platforms, project management tools, and client support apps, among others.
  • Harvest has a receipt scanner, recording feature, and cost tracking functionality.

Cons

  • Harvest’s user interface is a bit complicated, and it is not suitable for freelancers working on multiple projects.
  • Many users complain about how limited the reporting features are.

Pricing

A single seat with up to two projects is free on Harvest. Meanwhile, you can get the paid plans starting at $12 per user, per month.

3. Timely

 Timely - Time Tracking Software
Source: https://memory.ai/timely

Timely is another tool that allows automatic time tracking. It uses machine learning technology to categorize your activities, letting you learn what’s productive and what’s not. You can accept the tool’s labeling suggestions, or you can opt for manual editing. The more you interact with Timely, the more it improves its categorization capabilities. Over time, it will make more accurate suggestions. 

Pros

  • Since it can automatically track clients and projects, you can focus on your work instead of recording your billable hours manually.
  • If you’re a manager, you can also use it to keep track of remote employees. It will show you what they’ve been doing throughout the day.
  • The built-in Project Health Dashboard allows you to track projects and tasks based on their pre-set budgets. As such, you won’t exceed your recommended expense amount.
  • You can learn about the productivity of the entire team through the team dashboard.

Cons

  • It doesn’t come with a free plan.

Pricing

The plans start from $8 per user, per month. Meanwhile, the Premium plan costs $14 per user, per month. Finally, the Unlimited plan costs $20 per user, per month.

4. Timecamp

Timecamp - Time Tracking Software
Source: https://www.timecamp.com/

Timecamp is one of the time tracking products that offer features that go beyond logging billable hours. Whether you’re managing a mid-sized business or you’re a freelancer working on several projects, you will find this platform useful. You can use it as a web timer, but the app is also downloadable on desktop and mobile devices, including Apple Watch. Timecamp runs discreetly in the background, monitoring your activities and logging your work hours. As such, it becomes easier to generate timesheets and invoices. You can also integrate it with accounting, project management, sales, and helpdesk tools.

Pros

  • The project tree system allows you to create many tasks and subtasks, making your projects multidimensional.
  • You can customize user roles to adjust project members’ access privileges. You can even invite clients as Guests to let them monitor the progress of certain projects.
  • Timecamp also comes with an attendance module that allows you to track leaves, vacation days, and holidays.

Cons

  • You may find some of the features and designs of the interface quite outdated.

Pricing

This time tracking tool comes with a free plan with unlimited users, projects, and tasks. If you want extended functionality, you can get one of the paid plans. The Basic plan is worth $5.25 per user, per month. Meanwhile, the Pro plan costs $7.50 per user, per month. Now, if you need a customized plan, you can contact Timecamp and discuss your needs.

5. Hubstaff

Hubstaff - Time Tracking Software
Source: https://hubstaff.com/

Hubstaff is one of the employee time trackers that can be downloaded on desktop and mobile devices. Many users choose this program to keep track of remote employees and their productivity. Every ten minutes, the tool takes random screenshots, which you can review to ensure that individuals are not cyberslacking. Now, if you don’t need that, you can tweak the tracking settings and disable the feature. Meanwhile, you can also track how active the user is based on their keyboard clicks and mouse movements.

Another thing that this time tracking tool does is monitor app and web usage. You can look at the chart and see how much time your employees spend on every program and website. Once you’ve completed collecting team data, Hubstaff will create invoices automatically. You can even tweak the tracking settings, allowing the tool to make payments via Payoneer, PayPal, or Bitwage.

Pros

  • Hubstaff lets you create separate organizations with their own projects and employees.
  • This tool supports both manual and automatic tracking. You can tweak the settings to allow employees to create manual entries.

Cons

  • The user interface, especially on the desktop app, seems a bit dated.
  • Some users report that the app can be buggy and it stops or starts automatically.

Pricing

If you’re a freelancer, you can use Hubstaff for free. Now, if you’re managing a team, the packages start from $7 per user, per month. For extended functionalities, there are plans such as Desk Pro and Enterprise, which cost $10 and $20 per user, per month respectively.

6. actiTime

actiTime - Time Tracking Software
Source: https://www.actitime.com/

If you’re looking for a tool that tracks time and gives you a deeper insight into how you spend or waste time, actiTime may be worth considering. As a result, you will be able to make smarter decisions related to managing your tasks and projects. If you’re a team manager, you can create projects and assign them to specific members. You can even monitor how many minutes or hours are spent on tasks. actiTime will show you charts and reports that indicate how your team performs.

Pros

  • actiTime has a user-friendly interface with configurable feature settings.
  • You can install it as a Chrome extension, allowing you to track hours and web usage via your browser.

Cons

  • There are limited integrations, so you cannot use Jira or Slack with it.

Pricing

There’s a free version for one to three users, but it has limited functionality. The price per user starts from $6, but the rates go lower the more users you add. For 200 users and more, actiTime offers fixed rates.

7. Toggl

Toggl - Time Tracking Software
Source: https://toggl.com/

Toggl is a time tracker that helps users organize their tasks and stay focused at work. With its simple time tracking interface, you can easily create tasks for specific clients and projects. You don’t even have to leave the dashboard just to add new clients or projects. What’s more, Toggl is accessible across multiple platforms, including mobile devices, desktops, and even browsers. If you’re using the desktop app, you can set reminders and customize what activities to track. You can even configure the program to start automatically when you’re performing certain tasks.

Pros

  • It will only take you a few seconds to create new projects and tags. So, you don’t have to click around or go through several page reloads.
  • Toggl offers over a hundred integrations with other tools, including Asana, Trello, and many others.
  • The time tracker also provides detailed reporting functionality to help you visualize where your time goes.

Cons

  • There’s no invoicing feature, but you can integrate it into a third-party accounting tool.
  • You may find the desktop app to be a bit clunky from time to time.

Pricing

Toggl is considered a freemium app because it lets users access some of its features at no cost. If you’re a freelancer, you can use the basic version and enjoy unlimited tasks, milestones, and plan timelines. Now, if you want extended functionality, you can get one of the paid plans. The Team package, which costs $8 per user, per month, comes with unlimited plan boards, timeline sharing, annual view, and more. Now, the Business plan, which costs $13.35 per user, per month, comes with advanced features like workspace guests, data export, SSO, and priority support.

8. ProofHub

ProofHub - Time Tracking Software
Source: https://www.proofhub.com/

If you don’t want to invest in several tools for time tracking and project management, you will benefit from using ProofHub. With this platform, you can keep tracking work hours while collaborating with teammates and meeting deadlines. You can also use it to keep tabs on how much time it takes to complete certain tasks. So, instead of using Dropbox for exchanging files and Slack for chat, you can use ProofHub to enjoy all the functionalities you need. You can organize projects in various ways—Kanban view, Gantt charts, list view, and calendar view. As a result, it’s easier for everyone to stay on the same page.

The time tracking app can be paused and started when a user switches between tasks. What’s more, they can add time manually. ProofHub also allows managers to budget time for tasks and projects. They can set the estimated time for tasks. Aside from the time that’s being tracked, there are other tabs that you can activate/deactivate to have a clutter-free workspace.

Pros

  • As a tool that offers project management, collaboration, and file-sharing functionalities, ProofHub eliminates the need to invest in multiple tools. 
  • The user interface is easy to understand, making transitioning to the tool smooth.
  • With the flat-rate charge, you don’t have to deal with ‘per user’ fees.

Cons

  • Since ProofHub is still under development, the integrations are still limited.

Pricing

There’s a free trial, but the Essential plan costs $45 per month, billed annually. It comes with 40 projects, unlimited users, and 15GB of storage. Meanwhile, the Ultimate Control package costs $89 per month, billed annually. With this plan, you can enjoy unlimited projects and users. You can also get 100GB of storage along with core features like custom roles, white labeling, custom workflows, and more.

9. Clockify

Clockify - Time Tracking Software
Source: https://clockify.me/

Clockify is another automatic time tracker that allows manual entering of work hours. If an employee adds time to their digital timesheet, the manager will still have to approve the modification. Aside from time tracking, Clockify also lets users monitor their vacation credits, sick leaves, jury duty, and other attendance benefits. What’s more, you can use this tool to keep track of billable and non-billable hours for payroll purposes. You can integrate the collected data with over 40 third-party apps, including Salesforce and Monday.com.

Pros

  • There’s a setup checklist where you can learn all the basics of using the time tracker, making it easier to get the tool running.
  • When you create an API integration with Zapier, you can sync the data with over a thousand apps.

Cons

  • While you can track attendance on Clockify, it doesn’t come with a scheduling feature. 
  • Compared to other time and attendance apps, the reports you can generate from this tool are not as comprehensive.

Pricing

Clockify is a freemium app, but you cannot access all its features unless you upgrade to one of the paid plans. The Basic plan costs $3.99 per user, per month. Meanwhile, the Standard package, which comes with billing and timesheet reports, costs $5.49 per user, per month. If you need advanced features, like a custom subdomain, control accounts, and more, contact the sales team for the Enterprise package.

10. DeskTime

DeskTime - Time Tracking Software
Source: https://desktime.com/

If you’re looking for a cloud-based time tracker, consider using DeskTime. It lets you get an insight into how much time your employees spend on tasks and projects. You can also see the websites they visit and the apps they use. This way, you can keep your employees accountable and productive during office hours. 

Pros

  • You can customize the built-in reports.
  • Many users commend DeskTime’s customer support for being highly reliable.

Cons

  • The charts can be confusing at times, which can cause misunderstandings when managers handle the data.
  • DeskTime’s pricing scheme charges on a per-user basis, which can be impractical if not everyone needs all the features.

Pricing

The Lite version is free for one user, but it only comes with three features—time tracking, app tracking, and mobile download. If you want extended features, including URL tracking, a productivity calculator, and more, you’ll have to spend at least $7 per user, per month. Meanwhile, the Premium plan, which comes with automatic screenshots and company integrations, costs $9 per user, per month. There’s also the Enterprise package, which comes with custom API functions, VIP support, and more. That plan costs $14 per user, per month.

11. My Hours

My Hours - Time Tracking Software
Source: https://myhours.com/

Freelancers and smaller teams can use My Hours when they need a cloud-based time tracking solution. With this app, you can monitor how much time it takes to complete a task or an entire project. You can also get insightful reports that you can export and submit to your clients. My Hours even makes billing easier by allowing you to create, customize, and deliver invoices. What’s more, you can download the app on iOS and Android, allowing you to track your billable hours anywhere. 

Pros

  • My Hours’ user interface is intuitive, which means there is a low learning curve when you use it.
  • The price stays the same no matter how many tasks or projects you create.
  • The reports are customizable according to your business needs.

Cons

  • My Hours regularly rolls out updates, which can be a good thing. However, they often leave users constantly figuring out what the changes are.

Pricing

The free version allows unlimited team members and projects. However, if you need priority support, workflow audits, and client invoices, you need to pay $6 per user, per month.

12. TMetric

TMetric - Time Tracking Software
Source: https://tmetric.com/

Aside from being a time tracking solution, Kickidler also functions as a productivity tool. It comes with a feature that allows managers to monitor the activities of multiple employees in real time. They can even create several groups and switch between them to see each cluster’s productivity. 

Pros

  • Kickidler is easy to set up — the installation only takes a few minutes.
  • The monitoring feature is customizable. Managers can choose groups and individuals to observe.

Cons

  • If you’re not tech-savvy, you may experience a bit of a learning curve.
  • Users reported issues with setting up the tool for their teammates who were not on the same network.

Pricing

Kickidler offers a free trial, but all its plans are paid. You’ll need to pay at least $3.67 per user, per month. However, if you’re planning to use it for a long time, you can get a lifetime license for $225.

13. Kickidler

Kickidler - Time Tracking Software
Source: https://www.kickidler.com/

Aside from being a time tracking solution, Kickidler also functions as a productivity tool. It comes with a feature that allows managers to monitor the activities of multiple employees in real-time. They can even create several groups and switch between them to get a glance at every cluster’s productivity. 

Pros

  • Kickidler is easy to set up—installation only takes a few minutes.
  • The monitoring feature is customizable. Managers can choose groups and individuals to observe.

Cons

  • If you’re not tech-savvy, you may experience a bit of a learning curve.
  • Users reported issues with setting up the tool for their teammates who are not in the same network.

Pricing

Kickidler offers a free trial, but all its plans are paid. You’ll need to pay at least $3.67 per user per month. However, if you’re planning to use it for a long time, you can get a lifetime license which costs $225.

14. WorkTime

WorkTime - Time Tracking Software
Source: https://www.worktime.com/

WorkTime is another time tracker that works on both macOS and Windows. Aside from recording work hours automatically, this tool also monitors employee performance. All the while, it still gives employees the freedom to choose when they will be monitored. With WorkTime, managers can track browsing history, apps used, and active time.

Pros

  • It lets you collect accurate productivity data.
  • WorkTime offers a function that lets you block specific apps and websites.

Cons

  • Users complain about the outdated GUI design.
  • Don’t expect any integration options.

Pricing

WorkTime Cloud Free allows up to three users. Meanwhile, if you want advanced features, you need to shell out at least $4.99 per user, per month. There’s also a lifetime license that costs $13.99 per employee.

15. Workpuls

Workpuls - Time Tracking Software
Source: https://www.workpuls.com/

If you’re looking for employee monitoring software that also offers time mapping and time tracking solutions, Workpuls would be a good option. Aside from letting employees log their work hours, this tool also allows managers to monitor their team’s activity and productivity. It also comes with Rest API integration, allowing you to use other applications to streamline your workflow.

Pros

  • You can customize the features according to your business needs.
  • If there are disputes with the time logs, managers can let their employees access the data.
  • Managers can label websites and/or apps as ‘neutral,’ ‘productive,’ or ‘unproductive.’

Cons

  • While the tool sends email reports, the information is not comprehensive. So, you still have to go to the app to verify the details.
  • Users report that the macOS version is not as efficient as the Windows version.

Pricing

Workpuls offers a 7-day free trial, but after that period, you need to pay at least $4.80 per user, per month. The advanced features for time tracking are accessible when you spend $6.40 monthly per employee. Now, if you want automatic time mapping functions, you need to pay $12 per user, per month. There is also the Enterprise package, and you can customize it by contacting the sales team.

16. TrackingTime

TrackingTime - Time Tracking Software
Source: https://trackingtime.co/

If you’re a freelancer or you’re managing a small team, TrackingTime can be the best simple time tracking app for you. This tool lets you track work hours while differentiating billable and non-billable time. Managers can also use the time cards to manage employee breaks, attendance, and vacation days. Moreover, TrackingTime lets users create online timesheets that they can export into professional reports.

Pros

  • The reports can be exported into a CSV file.
  • TrackingTime’s user interface is intuitive, and it only takes a few minutes to install the app.
  • It integrates with several productivity apps, including Asana, JIRA, and Slack.

Cons

  • If you forget to switch the timer off, it will continue running until you click Stop. It doesn’t time out automatically or flag such occasions.
  • Locating and reopening archived projects can be challenging. 

Pricing

There’s a free version that up to three accounts can use. If you need unlimited collaboration, advanced reporting features, and time management functions, upgrade to the Pro version. It costs $5 per user, per month.

Summary

Free Time Tracking Software in 2021

*Overall ratings were taken from Capterra and PC Mag reviews.

Conclusion

Every time tracker has its strengths and weaknesses. Some can take random screenshots, while others can offer comprehensive reporting features. However, not many of them can promise ethical employee monitoring like Traqq does. So, if you want to boost efficiency and productivity in your team without compromising their privacy, try Traqq today.

Get Traqq for FREE
and boost your productivity now
Sign up now!